Job Description

BRIEF DESCRIPTION:

At BluSky, we thrive on a systematic financial approach to drive our business forward. Our Accounts Receivable team supports the company in optimizing our financial transactions and systems by managing cash influx and ensuring accurate posting and timely receipts. This meticulous function of AR in cash application, often behind the scenes, profoundly influences financial equilibrium and helps us maintain our financial trajectory and secure revenue.

Accounts Receivable team is also responsible for supporting the collection of the company's outstanding AR by preparing lien waivers in exchange for payments, sending demand notices, stop work, and Notice of Intent due to non-payment of contract obligation, monitoring statutory lien rights for timely mechanic's lien filing to protect the company's interest, and Releases the Mechanic's Lien when payment has been satisfied. Also, curate and orchestrate a comprehensive compilation of relevant documents establishing the foundation for legal actions, initiate lawsuits for enforcing liens and breach of contract, and oversee the intricacies with a discerning and methodical approach in Small Claims Court filing and 3rd party collections.

An AR Specialist should demonstrate and adhere to the company core values including safety, honesty, ownership, and respect to ensure a successful partnership with customers and employees that results in the company's continued success.

PRINCIPAL DUTIES & RESPONSIBILITIES COULD INCLUDE: 

Cash Application

* Responsible for the day-to-day cash reconciliation for financial reporting.

* Performs daily cash receipts posting of checks, lockboxes, ACH, Wire transfers, and Online and Credit Card Payments. 

* Accurately codes cash receipts to the customer accounts.

* Runs check deposits through the bank's remote deposit scan.

* Processes debited deposits (NSFs) and communicates to the PD, BA, and PC for collection.

* Administers phone-in credit card payments through Converge and follows PCI compliances.

* Records Network Fees, Program Fees, Credit Card Fees, and legal Fees to the classified GL account. 

* Deposits miscellaneous checks (non-AR related payments) to classified GL account.

* Files check copies to the department shared drive. 

* Monitors incoming office checks, including ACH/Wires, and confirm receipt.

Account Analysis & Reconciliation

* Researches unapplied and unallocated receipts. 

* Analyzes AR Reports to properly offset credits and debits on customer accounts or between accounts.

* Adjusts and posts small credit balances to other income GL.

* Performs payment research, examines and identifies inconsistencies to resolve AR entries. 

* Reallocates funds to the correct account, invoice, or job upon confirming discrepancies.

* Processes customer refund requests, reconcile transactions, and verify accounting prior to submitting to AP for check processing.

Accounts Receivable & Collection

* Prepares conditional progress or final lien waivers in exchange for payments and all unconditional lien waivers as proof of payment.

* Sends final demand notice for completed projects and stop work for ongoing projects.

* Processes the Notice of Intent of Lien with the required documentation. 

* Closely monitors state-specific lien rights to ensure prompt recording of Mechanic's Lien, Lien Extension, and Partial Release in accordance with legal requirements.

* Coordinates the compilation of pertinent documents for legal proceedings and submit them to corporate legal counsel and 3rd party collection agencies. 

* Initiates and pursues the filing of complaints in Small Claims Court, guiding through to the satisfactory resolution of judgments. 

* Calculates interest and generate invoices for legal, Small Claims, Collection Agency, Promissory Note/Installment Plan, or negotiation purposes when requested.

* Sets-Up Installment Plan/Promissory Note. 

* Notates and updates the status of assigned collection activity in PM Notes-Legal. 

Other Related Tasks

* Daily monitors department email boxes and responds to inquiries and requests. 

* Collaborates effectively with Finance, Accounting, Sales, and Billing Teams to resolve accounting discrepancies and collection activities. 

* Performs administrative and clerical tasks such as data entry, filing paperwork, generating reports and statements, and opening and distributing mail for the AR department.

* Performs other duties and projects as assigned.

SUPERVISORY RESPONSIBILITY:

This role has no direct reports.

QUALIFICATIONS & REQUIREMENTS:

*3+ years' experience in accounts receivable/cash application or relevant similar experience

* Well-versed in Microsoft Office products, specifically Outlook, Word, and Excel.

* Excellent verbal and written communication skills, effectively converse with all company levels.

* Customer service orientation 

* Strong analytical and organizational skills

* High attention to detail and accuracy

* Work independently and with a team to complete work.

EDUCATION:

Associate or bachelor's degree in business or accounting preferred.

WORK ENVIRONMENT & PHYSICAL JOB DEMANDS:

The work environment characteristics described here represent those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. The noise level in the work environment is usually quiet.

The physical demands described here represent those that must be met by an employee to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

The employee must occasionally lift and move up to 10 pounds. While performing the duties of this job, the employee is regularly required to sit, use hands and fingers, reach with hands and arms, talk, and hear. The employee is required to regularly move and walk around the office.

TRAVEL:

Minimal travel. Some out-of-area and overnight travel may be expected for training or meetings.

COMPENSATION:

BluSky offers a competitive base salary, a bonus plan for qualified positions, and a comprehensive benefits package that includes a matching 401(k) plan, health insurance (medical, dental, and vision), paid time off, disability, equipment appropriate to the position (i.e., laptop, smartphone, etc.), and corporate apparel allowance.

BluSky also offers extended benefits such as Remote Work, Employee Assistance Program, Accident & Critical Illness Coverage, LegalShield, Professional Development, Paid Referral Program, and more.

EEOC:

BluSky is dedicated to the principles of equal employment opportunity. BluSky prohibits unlawful discrimination against applicants or employees on the basis of age 40 or over, race, sex, color, religion, national origin, disability, genetic information, sexual orientation, or any other applicable status protected by Federal, State, or local law.

It is and will continue to be the policy of BluSky that all persons are entitled to equal employment opportunity based on their individual qualifications, performance, and potential without regard for any protected status, as required by state and federal law.

Application Duration:

To ensure a thorough and fair selection process, we would like to inform you that the application deadline for this position is (7(internal)-14 days from posting). Please ensure that your application is submitted by this date for consideration.

To be considered for this position you must complete the online application located at .

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